official site for the city of cordele, ga

Edward Beach, City Clerk

​229-276-2906

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Summary Description


Under Administrative direction from the City Manager, the City Clerk directs, manages, supervises and coordinates the activities and operations of the City Clerk's Office including preparation and recording of the activities and decisions of the City Council and Redevelopment Agency and codification and maintenance of Official City records; administers municipal elections; coordinates assigned activities with other divisions, departments and outside agencies and provides highly responsible and complex administrative support to the City Manager and City Council.

Overview


Mission:  To provide our tax payers with the most professional service to serve them.We take the motto we treat you like we want to be treated.


City Clerk's Office

Representative Duties


The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth to address business needs and changing business practices.


  1. Assume management responsibility for all services and activities of the City Clerk's Office including preparation and recording of the activities and decisions of the City Council and Redevelopment Agency and codification and maintenance of official City records.
  2. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs, recommend and administer policies and procedures.
  3. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures: recommend, within departmental policy, appropriate service and staffing levels.
  4. Plan, direct, coordinate, and review the work plan for assigned staff within the City Clerk's Office; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
  5. Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
  6. Oversee and participate in the development and administration of the City Clerk's Office annual budget, participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
  7. Serve as Executive Secretary to the City Council and City Manager; supervise and coordinate the preparation and distribution of agendas and support materials for City Council and other meetings as needed.
  8. Attend meetings of the City Council and other meetings and record minutes; follow-up on action items as necessary.
  9. Ensure accurate, up-to-date filing of City ordinances, agreements, resolutions, and minutes of City Council, commissions, and committees; sign and certify official City documents.
  10. Ensure City agreements, contracts, and other legal documents are signed and recorded, associated records and documents are obtained, and public notices and ordinances are published.